Minutes of the Parish Council meeting held on Friday 4th September 2009 at 7.30pm in The Nelson Suite of the Village Hall.

 

 

ACTION

Present

Chairman Geoffrey Moulton, Vice Chairman David Hook, Kevin Cunningham, Richard Delf, Hamish Rose and the Clerk - Ian Nelson.

 

 

Members of the public present                                                                                                       

None.

 

 

Apologies

Apologies were received from Debbie Ashford, Liz Allen, District Councillor Michael Windridge, David Pointer and Peter Workman.

 

 

Minutes of the previous meeting

The minutes of the meeting on 8th July 2009 were approved and signed.

 

 

 

Public Participation

None.

 

 

 

Planning Applications

 

New application since the last meeting:

Miss Price, 9 Mill Rd, Hempnall - New conservatory – Recommended approval.

 

Ms Paula Wolfe, 1 Pevensey House, The Street, Hempnall - Retrospective application for replacement of timber & plastic covering of passage way – Recommended approval.

 

Ms Paula Wolfe, 1 Pevensey House, The Street, Hempnall - Proposed internal & external alterations to include replacement of windows, insertion of doors, replacement of roof, flue to be lined for wood burning stove, removal of brickwork and insertion of steps – Recommended approval.

 

Mr J Hollis, Springwood, Spring, Hempnall - Retention of two temporary residential units for on-site forestry worker and family – Recommended approval 4 votes for and 1 against.

 

 

 

 

IN

 

 

IN

 

 

 

 

IN

 

 

IN

Applications approved since the last meeting:

Mr Tony Garside, Krons Barn Fairstead Lane, Hempnall - Change of vehicle access gates and erection of satellite dish.

 

 

Applications refused since the last meeting:

Mr W Legood, Town House Farm, Lundy Green, Hempnall - Replace all existing windows and doors with double glazed wood grain plastic.

 

 

Claim for public rights over Back Lane

Mr Rose is holding the application forms for  action.

 

Volunteers for the application so far are ; Janette Franks, Ian Nelson, David Hook, Geoffrey Moulton, Richard Delf. A further 7 volunteers are needed – we await response from the latest newsletter.

 

 

HR

 

 

 

IN

 

 

 

 

 

 

Tennis court lights

Mr Hook declared an interest in this item.

 

The tennis club had written to inform the parish council that it was seeking to improve the lighting on the tennis courts by applying for planning permission to erect one additional light pole with four lamps in the centre of the courts. This is designed to give a more even light and enable the existing lights to be refocused downwards to reduce side flare.

 

Mr Moulton proposed, Mr Delf seconded and it was unanimously agreed  (Mr Hook not voting) that the parish council would grant permission for the tennis club to use its land for this purpose. The clerk to inform the tennis club.

 

ACTION

 

 

 

 

 

 

 

 

 

IN

Matters arising from previous parish council meetings

 

 

Local Government Review

The Clerk had written to restate Hempnall Parish Council’s position.

 

 

 

Internal Audit

The Clerk reported that the internal audit for the year ended 31st March 2009 was completed without adjustment to the figures. The audit report had been signed off by Mrs. Jeannette Franks. The clerk had written to thank Mrs Franks and paid her fee.

 

 

 

 

Annual Accounts to 31/03/09

These had been signed and submitted to the external auditor, together with the statement of assurance and the internal auditor’s report.

 

 

 

 

Play Area Sign

The clerk had obtained and erected the sign.

 

 

 

Football posts

The clerk had written to the football club to ask that the football posts to be moved away from the hedge again and that practice sessions are not held near the tennis courts. He had also discussed the matter with Mr Youngman.

 

 

 

 

 

Summer Newsletter

The clerk had drafted and issued.

 

 

 

Wild flower seeds

Mr Moulton is to arrange for planting of such seeds in the old churchyard.

 

 

GM

Public Telephone Removal

The clerk had chased up BT and was required to re-register interest due to a BT system error. He had also submitted a signed contract conditional upon the phone box being returned to a good state of repair at BT’s expense. BT had acknowledged the above and confirmed their agreement. They had confirmed that the kiosk will be painted before the end of October. We now await BT to deal with the electrical connection before finalising the agreement. The clerk to monitor.

 

Mr Delf proposed, Mr Rose seconded and it was unanimously agreed that the kiosk should be left as it stands for the time being but consideration be given to other uses.

 

 

 

 

 

 

 

IN

Hugmore Registration

We await SNC still. As it had now been 4 years since the initial request, the clerk had emailed the District Councillor to assist in expediting this matter as no progress had been made despite numerous reminders.  Mr Windridge had made contact with the solicitor and was awaiting a response. The clerk to monitor.

 

 

 

 

 

IN

 

Nobb’s Lane

We await NCC. NCC informed the clerk that they had now received the final statements and would be considering these at their next meeting.

 

The clerk to continue to monitor.

 

ACTION

 

 

 

IN

 

ROSPA

ROSPA inspection to be carried out in October 2009.

 

 

IN

Back Lane Willow Trees & Fencing

Awaiting possible adoption of Back Lane.

 

 

IN

 

Methodist Church Funds

The clerk had sought clarification as to the powers of the Hempnall charities regarding their ability to grant funds to the Methodists chapel.  The charity had responded that they know of no restrictions relating to religious denominations. The clerk had requested a simple summary of the criteria or remit of the various charities as the charities are such an important part of village life councillors felt they ought to understand them more fully. We await a response.

 

 

 

 

 

 

 

IN

Moles

The clerk had left messages for Mr Jacobs on four separate occasions and had not received a response. A quote had been obtained from Norfolk Wild Game. The Clerk to obtain alternate quotes.

 

 

 

 

IN

 

Grass cutting at the Mill Centre

The clerk had reviewed the parish council minutes and discovered that the parish council agreed to cut the grass at the Mill Centre at the request of parish councillor Dr Griffiths on 31st July 1979

 

Mr Moulton proposed, Mr Delf seconded and it was unanimously agreed that the status quo will be maintained for the time being as the cost benefited the village as a whole.

 

 

Footpath off Alburgh Rd

Mr Rose reported that the path had not been cut. Mr Moulton proposed, Mr Delf seconded and it was unanimously agreed that action would be taken next year if the situation was not rectified.

 

 

Playing Field sign

Mr Delf  is to erected  the sign. The signs have been made but the posts are awaited.

 

 

RD

Correspondence

 

Information Packs

The items placed in the information pack envelope circulated to all Councillors on 4th September 2009 were:

 

CPRE Campaign Bulletin

NPFA The Playing Field Summer 2009

CPRE Fieldwork magazine

Gypsy & Traveller Development Plan Reg 27

Clerks and Councils Direct issue 65

NALC annual report 2008/9

Norfolk Link issue 172

 

No further matters were raised form the above.

 

 

 

 

 

 

 

 

 

 

 

Items given directly to Councillors or representatives  since the last main  meeting were:

 

Southwatch 'Justice Seen, Justice Done'

HomeWatch Face To Face Survey

Inspire East Newsletter - July 2009

Green Buildings in Norfolk

Voice and Echo Tools Training, 3 September 2009

Southwatch notice 30 Jul 0905 S41

Southwatch notice 30 Jul 0853 S41

To your Chairman ­ Invite to Young People of the Year in Norfolk and Suffolk – GM only

Inspire East - Exchange Visit to South Cambridgeshire, 7th September 2009

Inspire East - Community Empowerment - Tools Training: 19th August 2009

South Norfolk Design Awards 2009

Car-Share Norfolk for your Parish

Queen’s Birthday Honours 2010

South Norfolk Gypsy and Traveller DPD - outcome of Reg 25 consultation

Gambling Act 2005 - Draft Policy Consultation - South Norfolk Council

Parish Crime Statistics for July 2009

East of England Plan > 2031 - Public Consultation

NALC Leadership Academy - Warwick University - 15-18 September 2009

initiative from the Energy SavIng Trust - The Green Communities Programme

Sustainable Communities training

Various Southwatch emails

Parish news from the Rural Services Network

Welcome to the Inspire East Newsletter August 2009

Community Development Network gathering 15th October 2009

More Powers to Parish and Town Councils: Including Local Councils in the Sustainable Communities Act - YOUR HELP NEEDED!

Member Training - 10 September 2009

Notice/Agenda for 4th September 2009 meeting.

Face to Face survey results

Help shape your own rural manifesto

Norfolk Minerals & Waste Site Allocations DPD - forthcoming public consultation FAQ document.

 

 

No further matters were raised form the above.

 

ACTION

 

 

 

 

Items placed directly onto the parish notice boards were:

Notice/Agenda for 4th September 2009 meeting.

CPRE Autumn Supper

Notice of appointment date for the exercise of electors’ rights re accounts for the year ended 31/03/09

Summer Newsletter

Young people of the year poster

 

No further matters were raised form the above. 

 

 

 

 

 

 

 

 

Website

To date there have been 8001 hits on the site.

 

Made Parish Meeting minutes of 20th May 2009 final.

Added Parish Council draft minutes of  8th July 2009.

Added Notice/Agenda for 4th September 2009 meeting.

Added Summer Newsletter

 

No further matters were raised from the above.

 

 

 

 

 

 

 

 

Financial Statements

 

Movements since last meeting

The clerk presented the financial statement attached to these minutes showing the movements from 9th July to 4th September 2009. The statement was in line with the annual budget. Mr Delf proposed, Mr Rose seconded and it was unanimously agreed that the statement be approved.

 

ACTION

 

 

 

 

 

 

 

Playing field Users Association Report

Mr Delf  reported that a meeting had taken place but there was nothing to report.

 

 

 

Play Area Report

It was agreed to await the ROSPA report.

 

 

 

 

Access to Playing Field

Yet again there had been a car skidding all over the playing field and football pitch causing considerable damage. All incidents have been reported to the police but the problem persists.

 

The police have written to suggest that it would be beneficial if the metal gate was to be locked during the times that the hall is not in use and if a new form of gate or fence panel could be erected between the gate and the wall, which would also prevent motorcycles from getting access to the field.

 

Mr Moulton proposed, Mr Delf seconded and it was unanimously agreed that the matter should be referred to the village hall committee for comment and a suggestion made that a fence between field and the hall be erected and the vehicle access gate moved to this fence from its present position.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN

Items for next main meeting agenda

  • Dates of 2010 meetings - to be planned with SNC planning meeting dates in mind.
  • Change of use of Queens Head
  • Precept 2010/11

 

 

 

IN

HR

IN

 

Wind Turbines

Mr Hook reported progress made by JAWG re the inquiry commencing 22 September 2009.

 

 

 

 

 

There being no further business, the meeting was closed at 8.59pm

 

 

 

 

Signed ____________________________________________Date 18th November 2009

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Presented to meeting on 4th September 2009

Current Account

(Payments)/Receipts  since last meeting :

30/06/2009

Transfer BPA to C/a

850.00

30/06/2009

Ian Nelson Salary

(807.68)

14/07/2009

Transfer BPA to C/a

2,700.00

14/07/2009

Tina Douglass - JAWG Counsil

(2,300.00)

14/07/2009

Ian Smith Grass cutting

(244.20)

30/06/2009

bank charges

(1.50)

15/06/2009

MHB Services Ltd - May

(12.11)

15/06/2009

E-on Streetlight Electricity

(11.60)

15/07/2009

MHB Services Ltd - June

(12.11)

15/07/2009

E-on Streetlight Electricity

(11.60)

27/07/2009

ICO  Data Protection Act annual fee

(35.00)

0.00

27/07/2009

Larking Gowen - JAWG printing

(115.23)

29/07/2009

Stamps

(6.68)

29/07/2009

JAWG maps/copying/photos

(150.24)

30/07/2009

JAWG donations

550.00

31/07/2009

MHB Services Ltd - July

(11.86)

06/08/2009

JAWG donations

150.00

07/08/2009

JAWG donations

250.00

31/08/2009

MHB Services Ltd - Aug

(11.86)

17/08/2009

E-on Streetlight Electricity

(11.60)

17/08/2009

JAWG donations

125.00

20/08/2009

JAWG donations

100.00

23/08/2009

Transfer BPA to C/a

3,000.00

23/08/2009

Ian Smith Grass cutting

(244.20)

23/08/2009

G M Douglass - JAWG Councel

(3,450.00)

01/09/2009

J Franks - Internal audit

(50.00)

237.53

Closing Balance

591.39

Business Premium Account

(Payments)/Receipts  since last meeting :

30/06/2009

Transfer BPA to C/a

(850.00)

30/06/2009

Interest BPA

0.41

31/05/2009

Interest BPA

0.36

14/07/2009

Transfer BPA to C/a

(2,700.00)

15/07/2009

Interest BPA

0.31

15/07/2009

Interest BPA

0.18

23/08/2009

Transfer BPA to C/a

(3,000.00)

(6,548.74)

Closing Balance

3,227.21