Minutes of the Parish Council meeting held on Wednesday 21st March 2007 at 8.30pm in The Loft of the Village Hall.





Chairman Geoffrey Moulton, Vice Chairman David Hook, Richard Delf, John Ellis, David Pointer, Hamish Rose, Peter Workman and Clerk - Ian Nelson. 



Members of the public present                                                                                                         

Mrs B Peakall, Mrs C Mayes.




Apologies were received from Liz Allen, County Councillor S Rice and District Councillor M Windridge.



Minutes of the previous meeting

The minutes of the meeting on 17th January 2007 were approved and signed.



Public Participation

No points arose.



Parish Meeting

The following items arose from the parish meeting held on 21st March 2007:



Condition of road surfaces

It was agreed to inform NCC of the deterioration of the roads over the year in order to try and accelerate the repair schedule. Particular attention to be drawn to Roland Drive, Busseys Loke and Coronation Crescent.







War Memorial Stones

There is a  problem of vehicles running over the edges of the War Memorial grass and moving the surrounding stones. The Clerk to contact NCC to establish how best to deal with this.






Proposed Wind Farm

Any information that could be presented as bare facts could be disseminated by the parish council on its web site or newsletter. The Clerk to action.





Planning Applications


Hempnall School

NCC Planning Committee will be considering the application on 23rd March, the officers are recommending approval. The Clerk to email the parish council’s comments again to highlight there importance.


New applications since the last meeting are:


Hempnall Football Club, Talbot Park, Alburgh Rd, Hempnall - Sting temporary changing facilities & storage unit – Recommended approval.


T-Mobile (UK) Ltd, Manor Farm, The Street, Hempnall - Proir approval application for proposed installation of a new monopole 15m high (to top of antennae) and associated equipment cabinets. – Recommended approval.


Mr R D Penn, Lyncroft, Bungay Rd, Hempnall - proposed new access – Recommended approval.


Mr C Chapman, Vine Cottage, The Street, Hempnall - Proposed insertion of 2 dormer windows & extension to garaging – Recommended approval.


Applications approved since the last meeting are:


Mr. & Mrs. Jeffrey, Lime Tree Cottage, The Street, Hempnall - Rear 1st floor extension.


Mr. & Mrs. Jeffrey, Lime Tree Cottage, The Street, Hempnall - Rear 1st floor extension including alterations to dwelling.


Mr & Mrs J Bond, 15 Old Market Way, Hempnall - Erection of a log cabin within rear garden.


Tree Preservation Order

SNC have placed a tree preservation order on the oak tree outside 18 Coronation Crescent.

























Matters arising from previous parish council meeting



Play area equipment additions

Mr Ellis had made the bases of the equipment and will install the equipment once the rubber matting has been received.






Website policies

The Clerk had reviewed wording on other council sites and enhanced the wording on the parish site accordingly as follows:


“Legal Notices



Hempanll Parish Council has tried to ensure that the information on this Website is accurate. However, Hempnall Parish Council nor it’s employees, will not accept liability for any loss, damage or inconvenience arising as a consequence of any use of or the inability to use any information on this Website. Hempnall Parish Council may use links throughout the site to further sources of information and advice. The inclusion of any link should not be taken as endorsement of any kind by Hempnall Parish Council of the linked Website or any association with its operators. Further, Hempnall Parish Council has no control over the availability of the linked pages.



Material on this Website, including text and images, is protected by copyright©. It may not be copied, reproduced, republished, downloaded, posted, broadcast or transmitted in any way except for your own personal, non-commercial use. Prior written consent of the copyright holder must be obtained for any other use of material. Copyright in all materials and/or works comprising or contained within this Website remains with Hempnall Parish Council and other copyright© owner(s) as specified. No part of this site may be distributed or copied for any commercial purpose.


Privacy Statement

Hempnall Parish Council is committed to safeguarding your privacy, while providing a high quality of service. Hempnall Parish Council will treat your personal information as confidential and your details will not be given or sold to anyone. We will use the information collected online to help us understand more about how our site is used by visitors, and to develop and enhance our services to you.


When you provide Hempnall Parish Council with personal information - for example, when requesting forms to be sent out to you - we take steps to ensure that your information is treated securely. Note: This privacy policy only covers the Website at www.hempnallpc.org; other links within this site to other Websites are not covered by this policy. Once you have accessed another website via one of our links you will be subject to the security and privacy policy of that site.


Data Protection Act 1998

Hempnall Parish Council is registered under the Data Protection Act - registration number PZ8694654. In accordance with our responsibilities under the Data Protection Act, you should be aware that the personal information you choose to provide will not be passed to any person or organisation outside Hempnall Parish Council (unless we have your consent, or where we have a legal obligation or have the statutory powers to do so) but will be held by relevant staff in the service area relevant to your comments.

It will be understood by Hempnall Parish Council that, in providing personal information, you agree to its use by Hempnall Parish Council under these conditions and to the extent described in this and succeeding clauses of this Disclaimer.


Information use

It is only when you complete a form that requests personal information or when you email Hempnall Parish Council that you can be identified. When completing forms you may be asked for a variety of personal information such as name, address, postcode etc. Where you voluntarily choose to give us your personal details that data - within the provisions of the Data Protection Act 1998 - will be used exclusively for providing you with the information or service you have requested. If there is a need to share your personal information with any other system or third party then consent for us to do this will be requested at the point of data collection.”


Email Footer

The footer of all emails has been amended to read:

Ian Nelson

Clerk to Hempnall Parish Council

Now Available "Virtually" all the time at http:\\www.hempnallpc.org

ü Please consider the environment before printing this e-mail


This communication is sent for and on behalf of  Hempnall Parish Council.



This communication together with any attachments contains information which is confidential and may also be privileged. It is for the exclusive use of the intended recipient(s). If you are not the intended recipient(s), please note that any distribution, copying, or use of this communication or the information in it, is strictly prohibited. If you have received this communication in error please notify us by e-mail and then delete the e-mail and any copies of it. “ 






































Election of  parish council reps to Poor Charity

The Clerk had written to Mr Ladbrooke and Mrs Cundy to thank them for their work and notified the secretary of the charity of the parish council’s decision.



Playing Field Hedge / Field Boundary

Mr Hook had liaised with Mr Allen and is in the process of preparing appropriate documentation to be filed by the Clerk.





Flood Risk Maps

The Clerk had obtained a more detailed map of Hempnall and filed it in the parish council’s records for reference.



Winter Newsletter

The Clerk had written and issued.



Pre application comments

The Clerk had responded to LCC UK  re the proposed erection of a 15m T-Mobile mast at Manor farm, Field Lane Hempnall and sent a copy to Mrs Elston.



Trusteeship/Sale of  Parish Land - Hugmore

We await SNC re the possibility of recording the two plots of land with the Land Registry.




Village Hall Car Park Repairs

Mr Rose to contact the new contractors and confirmed that they would undertake the work at the same price as May Gurney, and then progress the matter via Mr Ellis.






SNC are still to inspect.




Ex Recycling Centre

The Clerk had liaised with SNC re any funding for the parish, chased and the response is still awaited.






Churchyard Risk Assessment

The Clerk had arranged for Purfits to assess the suspected lose stones in question with a view to recommending what action, if any, was required. Report chased and awaited.





Refurbishment of Play Unit

Mr Medlar is to complete the repair work and Mr Ellis replaced the turret floors. Mr Ellis will follow up.





Website – new look

The Clerk had emailed Mr Saiko on several occasions but had not had a response.  The Clerk to continue to chase.





War Memorial

The contractors are part way through the work, with the lettering still to be renovated. The Clerk to monitor progress. The Clerk explained the problem with the grant and is to do everything possible to ensure value is obtained.








Progress report: - In the absence of Mr Rose the following points were carried forward:


  • One sign post has been erected. Chase extra signage for the three paths off Lower Lane– Mr Rose to progress.
  • Request attention to the Fairstead Lane footpath area that is normally boggy– Mr Rose to progress.










Traffic parking at the junction of  Busseys Loke and The Street

Mr Moulton had met with Mrs Elston and reported that the school had tried to encourage parents to walk the children to school.  The tendency remained, however, that parents would drop off their children and pick them up on the way to and from work. It was noted that parked cars, in fact slow the traffic down and therefore made the area safer.  Mr Ellis proposed and Mr Pointer seconded and it was unanimously agreed that the matter to be kept under continuous review.











The Clerk reported that the council’s insurers had stated that it was in order to set mole traps however, if any part is protruding from the surface (normally these are fully submerged in the mole runs) we may wish to consider warning signs at the location or any other method of alerting the general public to their presence. The Clerk had report this to Mr Cunningham.


In the absence of Mr Cunningham, the matter was carried forward.













Information Packs

The items placed in the information pack envelope circulated to all Councillors on 21st March 2007 were:


SNC re Norfolk open Link Wire Access to Internet

The Paling Field newsletter winter 2006/7

Norfolk Matters – December 2006

Norfolk Link issue 159

Your Guide to Road Safety in Norfolk

The Greensheet No 42

Have your say on planning applications leaflet

The Review CPRE magazine issue 10

NRCC Signpost magazine Jan 07

SNC The Link magazine

Clerks & Councils Direct issue 50

Broads & Rivers Leader+ newsletter

CPRE Fieldwork magazine

Housing Market Assessment newsletter


No further matters were raised form the above.



Items given directly to Councillors or representatives  since the last meeting were:

Link to the Guide to Parish Council Elections on SNC website – all on email.

Winter Newsletter – All

Postwatch – all on email

November Crime statistics – all on email

Parish and Town Council representative on the South Norfolk Alliance Board – all on email.

SNC re Avian Flu – all on email

SNC Community Development – A recipe for success leaflet - all

SNC Community Development – What we can help with leaflet - all

SNC re Avian Flu update – all on email

Nomination Forms for Parish Council elections – all

Timetable for Parish and District elections –all

NRCC E-newsletter – all on email

Inspire East Events Update – all on email

Notice of Election – all on email

Quality Norfolk Link – all

Parish Crime Statistics for January 2007 – all on email

Inspire East – all on email.


No further matters were raised form the above.






Items placed directly onto the parish notice boards were:

Mobile police office timetable.

Parish meeting notice for 21st March 2007.

Notice for 21st March 2007 parish council meeting.

Winter Newsletter

Election Poster

EDP Norfolk Community awards Poster

Area Forum Poster

Timetable for Parish and District elections


No further matters were raised form the above. 



To date there have been 4305 hits on the site.


Added Parish Council draft minutes of  17th January 2007

Parish Council minutes of 15th November 2006 were made Undraft

Agenda for 21st March 2007 meeting.

Agenda for 21st March 2007 parish meeting.

Notice for 21st March 2007 parish meeting.

Revised Legal Notices

Winter Newsletter

Guide to Parish Council Elections

Link to SHOWT website

Link to Enertrag website

Updated G Moulton contact telephone No

Updated school name and added email address


No further matters were raised form the above.






Disclosed at Meeting

Correspondence read out by the Clerk at the meeting not covered elsewhere was as follows:



Parish & Town Council Conference

This will take place at SN House, Long Stratton at 9:30am on Friday 22ndJune 2007.



South Norfolk Area Forum

This will take place on Wednesday 21st March 2007 at 7.30pm at Roydon Village Hall.



Hempnall School Governor

A Vacancy has arisen, especially for somebody with legal skills. Contact Mrs Freeman, Clerk to the Governors (tel  01508 499062, email head@hempnall.norfolk.sch.uk) with any suggestions.






Revised Model Code of Conduct for Local Authority Members

The above is in the consultation stage – comments had to have been submitted by 9th March 2007.



NRCC Invitation

NRCC will be holding a meeting entitled “Are you supporting your local economy?” at Hempnall Village Hall on 28th March 6.30pm until 9pm.



Unitary Status for Norwich

Consultation document available for review. Mr Hook explained the potential impact this might have on Hempnall\SNC.  It was agreed to await the outcome of the government shortlist at the end of March, and noted that the parish council would be amongst list of  consultees if Norwich were shortlist.








Parish Liason Officer

Hempnall’s new liason officer is Pc1326 Kris French overseen by Sgt 200 Thompson both based in Long Stratton. New Safer Neighbourhood schemes are being launched by March 2008, Hempnall’s Community Team Officer will be PC 163 Nigel Raynes email : -raynesnj@norfolk.pnn.police.uk



Mrs Peakall

Mrs Peakall read her letter re road surface conditions and surface water drainage. It was agreed that a copy of this letter would be sent to NCC as part of the parish council's request for them to accelerate the road maintenance schedule.






Financial Statements


Movements since last meeting

The Clerk presented the financial statement attached to these minutes showing the movements from 18th January 2007 to 21st March 2007. The statement was in line with budget, Mr Ellis proposed, Mr Workman seconded and it was unanimously agreed that the statement be approved.



Internal Audit

Mr. Bailey had expressed his willingness to carry out this function again. Mr Workman proposed, Mr Pointer seconded, and it was unanimously agreed that the Clerk should liaise with him to ensure the internal audit for the year ended 31st March 2007 was carried out prior to the next meeting.







Playing field Users Association

Mr Delf stated that the wooden hut would be repaired or replaced.  Mr Youngman had enquired as to whether he was covered by the parish council’s insurance whilst maintaining the playing field, the Clerk to investigate and respond.


It was noted that dogs were still being allowed to foul the playing field in addition to the Swan Meadow footpath. The Clerk to place an article in the parish council newsletter.









Play Area Report

See new equipment above. Mr Moulton thanked Mr Ellis for his hard work over the years in maintaining the play area.  Mr Ellis said that he was still willing to undertake this despite not standing for re-election to the parish council.



Spring Newsletter

Suggested items for inclusion are :

  • Dog fouling
  • Playing field equipment
  • Wind farm facts
  • School planning result


The Clerk to draft and issue.










Items for next agenda

    • Appointment of Chair and other Officers
    • Approval of Annual Accounts to 31/03/07
    • Notice of expenses
    • Insurance renewal
    • Member’s Interests
    • Standing Orders Review
    • Risk Assessment Review
    • Long Stratton High School donation re swimming pool





Next Meeting

The next main meeting will be held on Wednesday 16th May  2007 at 7.30pm in The Loft of the Village Hall.





There being no further business, the meeting was closed at 10.02pm








Signed _____________________________________________Date 16th May 2007











Presented to meeting on 21st March 2007







Current Account







Payments/(Receipts)  since last meeting :




Stamps etc




Symantec anti-virus renewal




Hempnall Village Hall - Hall Hire




Audit Commission - Audit fee 2005/6




tr bpa to c/a




M J Havens Contract Services - hedge planting



tr bpa to c/a




Lappsett Uk Ltd - play equipment




Lappsett Uk Ltd - play equipment















Closing Balance







Business Premium Account







Payments/(Receipts) since previous meeting :




tr bpa to c/a








tr bpa to c/a








Interest BPA















Closing Balance