Minutes of the Parish Council meeting held on Wednesday 26th September 2007 at 7.30pm in The Nelson Room of the Village Hall.





Chairman Geoffrey Moulton, Vice Chairman David Hook, Liz Allen, Kevin Cunningham, Hamish Rose and Peter Workman and Clerk - Ian Nelson. 



Members of the public present                                                                                                         

Mrs Hilary Battye, Mr Bevin Lincoln, Mrs Irene Lincoln, Miss Lisa Cornish, Mrs Sylvia Cundy, Mr Ian Cundy, Mr Michael Hook, Ms Lynda Collins.




Apologies were received from Debbie Ashford, Richard Delf, David Pointer, District Councillor Michael Windridge.



Minutes of the previous meeting

The minutes of the meeting on 19th September 2007 were approved and signed.



Public Participation


McColl's welcome and integration into the village


Mr Lincoln expressed several concerns over the village shop, namely:

Disturbance due to long opening hours; ATM if easily ramable, and the effect of 24 hr traffic; Light pollution from internal and external lights; excessive traffic noise especially during the very early and very late opening hours; late licensing hours attracting undesirable people. He also enquired as to whether the shop would continue to accept vouchers issued by the Hempnall Poor Charity.


Mrs Battye stated that it would have been desirable for McColl’s to have notified residents of the extent of the disruption they expected to course during the refurbishment period.








The clerk had written to Mrs Battye and Mr Lincoln with the relevant information. He had also invited the regional manager and the local shop manager to attend the parish council meeting. Mr Moulton read out Mr Windridge’s invitation to the regional manager and the regional manager’s response. The regional manager was unable to attend as he is based in too far away. Mr Moulton welcomed Mr Michael Hook and McColls to the village and explained that the purpose of this meeting with them was to try and resolve the concerns of parishioners and help McColls successfully integrate in to the village.


Mr David Hook explained to Mr Michael Hook that the shop was in an area subject to Rural Dark Landscape Policy as defined in N.C.C.'s ELZ and thus lighting should be kept to a minimum.


Mr Michael Hook from McColls explained that although he was the Hempnall store manager, some of the issues raised were outside his direct control as they were a matter of company policy, however he would be able to feed back the issues raised for consideration. He went on to comment of specific issues as follows:

  • The opening hours are to be 6am to 8pm, 7 days per week. (All other McColl stores open until 10pm)
  • He would prefer the ATM to be inside the store as this tended to attract more trade. It was noted that a planning application had been submitted to SNC, however it was defective and would need to be resubmitted. If was stated that the frontage of the store is grade 2 listed, thus it is unlikely that the ATM would be accessible from the outside.
  • He would ensure that all internal & external lights were turned off immediately the store closed and staff/he left the premises. He also pointed out that the bottom half of the store windows would be blocked by shelving and the top half by posters so as to reduce light pollution.
  • He would welcome comments on any lighting that caused concern so that the matter could be dealt with straight away.
  • He is happy to make arrangement with the Poor Charity re acceptance of vouchers.
  • He apologised for the level of disruption caused by the refurbishment but there was little that could be done about this, he hoped that villagers would think the disruption was worthwhile when they experienced the completely refurbished shop. He would ask van drivers etc to park vehicles off road by the side of the shop. He expected the refurbishment to be completed within another 2.5 weeks.
  • He reassured the meeting that it was McColls policy not to tolerate undesirables in or around the store, should any incidents arise they would be dealt with firmly and swiftly.
  • In addition, although it was not company policy, he was trying to obtain authorisation to re start the customer credit accounts.



























Declarations of interest

For the next three items.

Mrs Allen declared a prejudicial interest and left the room, Mr Moulton declared an interest, Mr Hook took the chair.






Public meeting re Wind farm

The clerk had written to Mr Nolan following the last meeting. The clerk read Mr Nolan’s letter to the meeting and relayed Mr Windridge’s support thereof. It was agreed that another parish council meeting should be called for either w/c 15th October or w/c 29th October (but not 31 October) to be held in the main hall of the village hall. The clerk to book the hall and call the meeting.


The aim of the meeting will be to allow the council and parishioners to hear both sides of the arguments, for and against, the proposed wind farm; provide opportunity for the parish councillors to gauge parishioners opinions; provide opportunity for parish councillors and parishioners to ask questions of both Enertrag and SHOWT.


The agenda for the meeting will be all under the heading of Public Participation:


  • 20-30 minute presentation by Enertrag UK Ltd
  • 20-30 minute presentation by SHOWT
  • Open forum


The clerk to invite both Enertrag and SHOWT.


The meeting will be chaired by Mr Hook. Mr Moulton and Mrs Ashford, should they attend, will need to declare an interest but will be allowed to remain in the meeting. Mrs Allen, should she attend, will need to declare a prejudicial interest and may make representations to the meeting and answer any questions put to her, however, she will then need to leave the meeting.


Mr Cunningham suggested that it was important to take into account the views of the majority of the villagers. Mr Hook reminded the meeting that councillors who do not need to declare an interest are reminded that if the meeting takes place prior to the planning application being submitted by Entertrag, they are subject to the rules relating to predetermination.































Blimp Flight

The date and locations detailed in the minutes of the 19th September are confirmed. Mr Hook reiterated that the purpose of the flights is to allow the parish council to obtain independent data on the visual impact. He also confirmed that Mr Pull had agreed to map ref 267951 as the second location. The parish council will verify the length of tether used to ensure the blimp is flown at the correct height.








Wind Farm training

County Councillor Rice had not yet provided the clerk with any further information so this matter was carried forward.



Neighbourhood forums

Mr Moulton read the letter of the 12 Sept from Martin Wilby, Deputy Leader of the South Norfolk Council. Mrs Allen proposed, Mr Workman seconded and it was unanimously agreed that it would be of benefit to the village to have a representative from outside the parish council on the forum who had a wide interest and knowledge of village life. Three names were put forward and will be approached by Mr Hook. The Nomination form must be returned by 12th October.









Draft Charter for 3 Tier Partnership Working in South Norfolk

The clerk had circulated the above to councillors on 31st July. Mr Cunningham proposed, Mr Rose seconded and it was unanimously agreed that no comment was required.



Review of Licensing Act 2003, Statement of Licensing policy

The clerk had circulated the above to councillors on 31st July. Mr Hook proposed, Mr Cunningham seconded and it  was agreed with 5 votes for and 1 abstention that the current policy was acceptable with the exception that a request should be made to allow parish councils to be allowed to be consultees.  The clerk to respond accordingly.







SNC annual free tree and hedge planting

Mrs Allen proposed, Mr Workman seconded and it was unanimously agreed that Talbot Park should be considered, Mr Hook to make enquiries. If there are any other areas, councillors are to respond to Mr Hook by mid October.






Planning Applications

There were no issues to discuss.






Disclosed at Meeting

Correspondence read out by the Clerk at the meeting not covered elsewhere was as follows:



Post Office Closures

The clerk had circulated the letters from SNC re the above. Mr Moulton read the letter from NCC on their policy and the clerk read Mrs Ashford’s email to SNC. Mr Workman proposed, Mrs Allen seconded and it was unanimously agreed to respond to SNC supporting their stance and emphasising the issue re poor public transport service.








Maintenance of the playing field hedge

Mr Hook proposed, Mr Rose seconded and it was unanimously agreed that M J Contract Services should be approached to quote for the maintenance and spring spraying of the hedge.  The Clerk reported that Mr Youngman had notified him that many of the rabbit guards had been removed. 






Recognition of service to our village

Due to the confidential nature of this item the meeting was held in closed session and details will not appear in the public minutes until an appropriate time.






Next Meetings

The next meeting is scheduled for Wednesday 21st November at 7.30pm in The Loft of the Village Hall in addition the public meeting is to held as detailed above.






There being no further business, the meeting was closed at 9.55pm








Signed _____________________________________________Date 21st November 2007



Confidential Minutes of the Parish Council meeting held on Wednesday 26th September 2007 at 7.30pm in The Nelson Room of the Village Hall.


Recognition of service to our village

Due to the confidential nature of this item the meeting was held in closed session and details will not appear in the public minutes until an appropriate time.



It was agreed to recognise Roy Ladbrooke’s outstanding contribution to the village of Hempnall by way of the presentation of a plaque at an evening function of invited guests .



Mr Cunningham proposed, Mr Hook seconded and it was unanimously agreed that a budget of £500 be set aside from Free Resources.





The inscription on the plaque is to read :



“In recognition of

Roy Ladbrooke’s

outstanding contribution to

the village of Hempnall.



The plaque is to be ordered by ?


The plaque to be mounted on wood by ?





Time and location

To be held at the Mill Centre  at 7.30pm on Friday 16th November 2007 subject to the Mill being available. Mr Workman to book.






Mr Moulton is to contact his known supplier and Mr Workman his known supplier for quotes to provide a finger buffet and wine.






Mr Moulton is to liaise with Mr R Davy to agree a list of suitable invitees.


The invitations are to be designed by ?


The invitations are to printed and sent out by ?









Mr R Davy to be asked to compare the event.

Mr Moulton to present the plaque

Mr Cedric Bradbury to be asked to speak.






Working Group

It was agreed that the event would be arranged via a working group consisting of all councillors and the clerk who would help as required. Contact to be maintained by email.