Minutes of the Parish Council meeting held on Wednesday 16th January 2008 at 7.30pm in The Nelson Suite of the Village Hall.





Chairman Geoffrey Moulton, Vice Chairman David Hook, Kevin Cunningham (from planning onwards), Richard Delf, Hamish Rose, David Pointer (to end of correspondence), Peter Workman and Clerk - Ian Nelson. 



Members of the public present                                                                                                         

District Councillor Michael Windridge (to end of first item under wind farm)




Apologies were received from Liz Allen, Debbie Ashford and County Councillor Stella Rice.



Minutes of the previous meeting

The minutes of the meeting on 21st November 2007 were approved and signed.



Public Participation





Planning Applications


New application since the last meeting:

FT Construction (Swainsthorpe) Ltd, Land at Orchard Villa, Hempnall Rd, Morningthorpe - Demolition of existing poultry houses and erection of new workshop/office building – Recommended refusal as the proposed development is in an area designated as of high landscape value in a river valley in contravention of RUR4.


Applications approved since the last meeting are:

Roadtech Europe Ltd, Barondale Lane, Hempnall - Replacement portakabin offices by extending the existing.


Application withdrawn since the last meeting:

Mr M Sanders & Mr M Neason as LPA Receivers for UK Country Capital Ltd, Spring Farm, Spring Lane, Hempnall - Erection of 2 agricultural workers dwellings.


Wind farm

The application is now expected to be made by Enertrag in early February.









Matters arising from previous parish council meetings



Recognition of service to our village

Mrs Ashford had obtained a picture from Mr Potts.


The clerk had responded to Mr Davy thanking him for his help in organising the event.


The clerk had responded to Rev Conal Mahony.


Mr Moulton had contacted the chair of the Mill Centre re the erection of the plaque.


The clerk had liaised with Mrs Kaye and received a donation of £300 from the Poor Charity towards the cost of the reception. The clerk had written to thank the charity.


Mr Moulton reported that thank you letters had been received from Roy & Joan Ladbrooke and Sally Ladbrooke.

















No smoking in public places

Mr Moulton is to fit a laminate sign in the bus shelter.




Blimp expenses

The clerk had paid the donation.



Norfolk Accident Rescue Service

The clerk had paid the donation.




Village cleaning

The clerk had written a thank you letter and made the donation to Mr Cracknell. Mr Cracknell had responded with a letter thanking the parish council for the donation.



Budget/Precept 2008/9

The clerk had informed SNC of the required precept.




Autumn Newsletter

The clerk had highlighted the reduction in the precept from that charged in 2007/8 in the newsletter.



Youth shelter litter

The clerk had written to Mr Lincoln.



Date for next years main meetings

The clerk had booked the Nelson Suite of the village hall for all the set dates.




“No Golf” sign

Mr Delf had contacted Mr Ellis and the sign had been now been erected.




Draft Charter for 3 Tier Partnership Working in South Norfolk

The clerk had circulated the material again.




Bussey’s Loke Parking

The clerk had written to the police.




Mr Ellis had mended the see-saw.



Swing bar

The swing bar had been painted.



Playing Field Hedge / Field Boundary

We await the Land Registry to confirm registration.




Speed Awareness Message (SAM)

We await the check to be carried out. The clerk to monitor.




Hugmore Registration

We await SNC re the possibility of recording the two plots of land with the Land Registry. The clerk to continue chase.






Climbing Frame surfaces

Mr Ellis to fit these.




Climbing frame painting

Mr. Delf will liaise with Mr. Ellis, Mr. Medlar and Mrs. Allen to progress this project.




Ex Recycling Centre

The clerk had liaised with SNC yet again and been told there was no change to the previous report. The clerk to continue to chase.





Churchyard Risk Assessment

We await Purfitts.





Mr Rose reported that 2 extra signs had been erected on Back Lane & Lower Lane which point to Alburgh Rd/Hempnall Green.


Request attention to the Fairstead Lane footpath area that is normally boggy– Mr Rose to progress.









Village Hall Car Park Repairs

We await Ennstone Ltd.





War Memorial Grant

The Clerk reported that the grant had been refused but that he was still trying to convince English Heritage to pay. The clerk to pay Purfitts in full if no grant received as previously agreed.







Maintenance of the playing field hedge

Mr Hook is to contact M J Contract Services for a quote is to follow to strim around the base of the hedging and replace any plants/guards as necessary this winter together with spraying in spring. If the quote is reasonable and below the tender authority level, the work is to be ordered.







Nobb’s Lane

Mr. Hook reported that the southern section of Nobb's Lane joining the B1527 was classified as an ancient track although it does not appear on the NCC definitive map. Mr. Hook proposed, Mr. Workman seconded and it was unanimously agreed to apply for it to be classified as a public right of way. Mr. Hook to action.







Ex Councillor recognition

The clerk had ordered the recycled plastic table/bench and it had been delivered. The clerk had also ordered the brass plaque. Mr Delf to liaise with Mr Ellis/Mr Medlar to arrange for the bench to be installed. Provided the most acceptable quote is reasonable and below the tender authority level, the work is to be ordered. A site meeting is to be held Saturday 19th January 9.30am to agree where to position of the table/bench.








Mr Moulton declared an interest in the next three items.


Mr Hook took the chair.



Wind Farm


Visual intrusion map

Mr Hook reported that a map would be produced. It was agreed that the map together with other research undertaken by the parish council would be displayed at a meeting called for the public about a week after the planning application had been issued. The purpose of said meeting being to allow the parishioners easy access to review the planning application  and seek their views thereon. The clerk to arrange the meeting in due course.


Photo montages

Mr Hook reported that Mr Jones’ IT department would refine the montages so that the turbines displayed the correct blade types if Mr Hook attended their premises.

Background noise levels

Mr Delf to locate an engineer.

















Mr Moulton re-took the chair.



NCS Ltd grass cutting standard

The clerk had written to NCS Ltd who responded :


“having spoken with the groundsman and also checked his mowers they need replacing having checked the depreciation period they are to be replaced this year and have placed an order for a new set at a cost of £23000.00, this will solve the problem of an uneven cut. I can only put this down to this reason as the groundsman is a very experienced operator. It’s not the height of cut of individual mowers but the output of the pumps once these pumps get worn there is a lack of power to some of the cutting units, this means that some cylinders are not revolving at the same speed and you get an uneven cut. With a brand new set of mowers this will eliminate the problem”


The clerk had informed Mr Youngman.



Appointment of Poor Charity Representative

The clerk had obtained a job specification for the role and circulated it to councillors.


Mrs Judith Buck is at the end of her 4 year term and is happy to continue to represent the council. Mr Cunningham proposed, Mr Delf seconded and it was unanimously agreed that she be re-elected. The clerk to inform the secretary of the Poor Charity and write to thank Mrs Buck.


Mr Moulton proposed, Mr Hook seconded and it was unanimously agreed that the clerk approach two individuals (names withheld) to represent the parish council. The clerk to inform the secretary of the Poor Charity and write to thank the individual if they agree to stand.















Reorganisation of Local Authorities

The clerk had written to NCC and SNC to determine their views on the matter. SNC had responded and the clerk had issued there booklet to all councillors to review. Mr Pointer proposed, Mr Rose seconded and it was unanimously agreed to recommend the new authority cover the same geographical area as the existing areas controlled by Broadland, Norwich and South Norfolk Councils.









Greater Norwich Development Area

The clerk had provided a copy of the map to councillors. Mr Hook outlined the proposals. Mr Delf proposed, Mr Hook seconded and it was unanimously agreed that the development should focus on the area bounded by the Norwich southern bypass and the proposed Norwich northern distributor road. It was further agreed that the consultation questionnaire be completed by a sub-committee consisting of Messrs Moulton, Hook, Workman and Rose, to meet on 21st January 2008 at 7.30 in the village hall, in order to meet the consultation deadline of 8th February 2008. The clerk to arrange.





















Information Packs

The items placed in the information pack envelope circulated to all Councillors on 16th January 2008 were:


How to contact SNC

The Norfolk Waste Partnership Awards 2007

Your Health Your Hospitals Your Say

Norfolk Link issue 163

CPRE Fieldwork magazine Dec07

NCC Gritting routes 2007/8

Clerks & Council Direct Issue 55


No further matters were raised form the above.



Items given directly to Councillors or representatives  since the last meeting were:

Inspire East e-newsletter November 2007 – all on email.

LDF Joint Core Strategy Issues & Options Consultation

The Local Column - November Edition – all on email.

Norfolk avian flu update, Nov 22 – all on email.

Notice of Long Stratton Area Safer Neighbourhood Action Panel (SNAP) Meeting

SN’s Unitary authorities in Norfolk booklet

Parish Council Newsletter

Invitation to Long Stratton area Safer Neighbourhood Action Panel – all on email

Inspire East e-newsletter December 2007 – all on email

Invitation to SN Council's Low Cost Housing Project open evening – all on email.

Community Empowerment in the East of England – all on email.

Norfolk Matters Dec 2007

Parish Crime Statistics for October 2007 – all on email.

Update on Inspire East's Community Empowerment Research – all on email.

Planning Training for Members and Parish Councillors on 5 February 2008  5-7pm in SN Council Chamber – all on email.

Southwatch Notice – all on email

Southwatch email re shop break in – all on email

UKIP Letter –all on email


Mr Moulton, Mr Rose ad Mrs Allen had expressed an interest to attend the planning training, the clerk to arrange.


No further matters were raised form the above.

























Items placed directly onto the parish notice boards were:

Notice/Agenda for 16th January 2008 meeting.

Christmas & New Year waste collections

SNC Sports and Social Club Christmas Carol Concert

Notice of Long Stratton Area Safer Neighbourhood Action Panel (SNAP) Meeting

Parish Council Newsletter

Master composter poster


No further matters were raised form the above. 













To date there have been 5785 hits on the site.


Added Parish Council draft minutes of 21st November 2007

Made Parish Council minutes of 10th October 2007 final.

Made Parish Council minutes of 2nd November 2007 final.

Added Notice/Agenda for 16th January 2008 meeting.

Added 2008 meeting dates.

Added Parish Council Newsletter


No further matters were raised from the above.











Disclosed at Meeting

Correspondence read out by the clerk at the meeting not covered elsewhere was as follows:



Norfolk PCT’s vision and priorities for 2008-11

The consultation period ends on 29 February 2008. Presentations are being given on 28/29th January. Further details on www.norfolk-pct.nhs.uk



Norfolk PFA AGM

This will take place on 19th February 2008 at Dereham Leisure Centre, at 2.15pm.




Elizabeth Ely is a PCSO at Long Stratton police station who had contacted the clerk re the Safer Neighbourhood scheme and would like to attend the parish council meeting in March. It was agreed that the clerk should write to Mrs Ely to invite her to the May meeting as the March meeting already had a full agenda.







Alan Parson's petition

Mr Parsons is a parish councillor in Cambridgeshire requesting the support of the parish council to sign his petition to the government in order to “get some relaxation in the number and complexity of the rules and regulations that small Parish Councils have to deal with, so that they may concentrate on what they do best - that is look after very local matters of interest to their Parishioners.” Mr. Workman proposed, Mr. Pointer seconded and it was unanimously agreed that the clerk should not respond to the petition as councilors welcomed the opportunity to be consulted.









Norfolk Police Authority’ open meeting

This will take place on 24th January 2008, 6.30 for 7pm at Jubilee House, Wymondham.



Planning Application validation checklist

The Greater Norwich Development Partnership had circulated the above checklist and welcomed comment by 15th February 2008. To be considered by the sub committee.






Norfolk Minerals & Waste LDF – Core Strategy & Development Control : Preferred Option Stage; Minerals & Waste Allocations : Issues & Options Stage

NCC had written to state that documents on the above would be published on 15th February for consultation until 28th March 2008. There will be a number of ”drop in centres” around the county (see clerk for details) and the information will be available on the NCC website – www.norfolk.gov.uk.



Mrs Parker / Enertrag Ltd

The clerk read the correspondence to the meeting.







Playing field issues

The clerk read the correspondence between Mr Youngman and himself regarding golf, grass cutting and dog fouling. The golf and grass cutting issues had been settled (see above minutes) and further signs are to be erected re dog fouling.






Thank you letter

Mr Moulton reported that he had received a letter of thanks from Paula Bailey regarding the parish council changing venue to allow the Yoga club to meet every week in the Loft.



Financial Statements


Movements since last meeting

The clerk presented the financial statement attached to these minutes showing the movements from 22nd November 2007 to 16th January 2008. The statement was in line with the annual budget, except for the amount in relation to Mr Ladbrooke’s reception which had been separately budgeted at the meeting held on 26th September.  Mr Delf proposed, Mr Workman seconded and it was unanimously agreed that the statement be approved.



Playing field Users Association Report

Mr Delf requested that the meeting with the PUA re facilities on the playing field be booked. It was agreed to hold this on 16th April 2008 at 7.30 in the village hall. The clerk to arrange.






Play Area Report

Mr Delf reported that Mr Ellis’s recent inspection of the play area had not raised any new issues.





Environmental Policy

Mr Hook suggested and it was agreed that the existing policies agreed by the parish council should be formalised in a policy document to assist when considering planning applications etc. It was agreed that the clerk would summarise the existing policies and that further policy areas would be identified by the sub committee at it’s meeting on the 21st January.








Items for next agenda

  • Parish Meeting
  • Internal Audit
  • Spring Newsletter





Next Meetings

The next main meeting will be held on Wednesday 19th March 2008 at 8.00pm in The Nelson Suite of the Village Hall following the parish meeting at the same location commencing at 7pm.





There being no further business, the meeting was closed at 9.59pm







Signed _____________________________________________ Date 19th March 2008
















Presented to meeting on 16th January 2008






Current Account







(Payments)/Receipts  since last meeting :








tr bpa-c/a




Norton Anti-Virus




Toner Giant - Toner cartridge (part payment)



Stamps and recorded delivery




Just desserts - Food for Ladbrooke Reception



SHOWT - Blimp donation




D Cracknell - Litter Clearance




Admiral Signs - Roy Ladbrooke Plaque




Norfolk Accident Rescue Service Donation



M Emms -Flowers for R Ladbrooke Reception



Mrs M Kaye - postage for invitations re RL Reception



I Nelson - back pay




tr bpa-c/a




tr bpa-c/a




J Ellis - playground repairs




HVH Leisure Support Group - R L reception



bank charges




tr bpa-c/a




Ian Nelson Salary




E-on streetlight electricity




MHB Services Streetlight Maint











Closing Balance







Business Premium Account







(Payments)/Receipts  since last meeting :








tr bpa-c/a




tr bpa-c/a




tr bpa-c/a




Donation from Poor Charity RL reception



interest BPA




Interest NSIB




tr bpa-c/a




Interest NSIB











Closing Balance