Minutes of the Parish Council meeting held on Wednesday 21st May 2008 at 7.30pm in The Nelson Suite of the Village Hall.

 

 

ACTION

Present

Chairman Geoffrey Moulton, Vice Chairman David Hook, Liz Allen, Richard Delf, Peter Workman, and Clerk - Ian Nelson. 

 

David Pointer – to end of Wind Farm.

Hamish Rose – from public participation to end of Wind Farm.

Kevin Cunningham – to end of correspondence.

 

 

Members of the public present                                                                                                         

County Councillor Stella Rice, District Councillor Michael Windridge, Mrs Beryl Peakall, Mrs Patsy Shurmer, Mr David Burrows, Mr Bevin Lincoln, Mrs Irene Lincoln, Mrs Hilary Battye, Mr Patrick Stone - all to end of Wind Farm

 

Mrs Cindy Mayes from public participation.

 

 

Apologies

Apologies were received from Debbie Ashford.

 

 

Minutes Silence

A minutes silence was held to remember the lives of Mr Roy Ladbrooke and Mr Colin Bailey, both of whom had recently passed away; two fine characters who had served the village well over many years.

 

 

Appointment of Chair and other Officers

 

The following appointments were made unanimously:

 

Office

Office Holder

Proposed

Seconded

Chairman

G Moulton

P Workman

D Pointer

Vice-Chairman

D Hook

L Allen

G Moulton

Village Hall Rep

L Allen

P Workman

D Pointer

Playing Field Users Reps

R Delf

G Moulton

D Pointer

 

P Workman

 

 

Footpaths

H Rose

L Allen

R Delf

Tree Wardens

D Hook,

G Moulton

R Delf

L Allen

Highways Liaison Rep

D Ashford

R Delf

L Allen

Bank Signatories

R Delf,

G Moulton,

K Cunningham

P Workman

L Allen

 

 

The website to be updated accordingly.

 

 

IN

Minutes of the previous meeting

The minutes of the meeting on 16th April 2008 were approved and signed.

 

 

 

 

 

 

 

 

 

 

Public Participation

Mrs Rice congratulated Mr Moulton on being re-elected chairman. She also briefed the meeting on various county level matters and distributed various leaflets. She pointed out that the Trust Fund referred to by Enertrag was available to 7 villages and not just Hempnall and thus the pot of funds would be divided.

 

Mrs Battye asked that given the distress caused in the village, was there any opportunity for D H Allen Farms Ltd to withdraw from the wind farm project? Mrs Allen responded that she may like to ask Mr Windridge as he had been told the answer by Enertrag.

 

Mr Windridge commended the parish council on the way it had sought parishioners opinions and made public the issues relating to the wind farm. He also informed the meeting that:

  • Norwich Airport where strongly apposed to the wind farm on safety grounds.
  • The SNC Wind Turbine Sensitivity Study had designated the proposed site as one of high sensitivity.
  • The SNC website showed that there were 95 letters of objection and 15 for the application.
  • Both Topcroft and Tasburgh parish councils had already agreed to recommend refusal of the application on the grounds of visual intrusion.
  • The results of his survey of every electoral house in Hempnall had resulted in the following: 570 responded of whom 473 were against and 96 for a wind farm

 

Mrs Battye stated that Enertrag had been approached to independently verify the SHOWT database of  objectors but had declined to do so.

 

Mrs Peakall was concerned over the proximity of the wind farm to houses and more particularly to the school.

 

Mr Windridge stated that he was disappointed not to have received a response directly from neither Mrs Allen or Mr Moore regarding his request urging them to withdraw their land from the project.

 

ACTION

 

 

Wind Farm

 

Mr Moulton declared an interest in the Wind Farm item but remained in the meeting.

 

Mr Hook took the chair.

 

Mrs Allen declared a pecuniary interest in the Wind farm item. Mr Hook asked Mrs Allen if she would like to say anything on the subject before she leaves the meeting. Mrs Allen declined the offer except to say that once an option has been signed it is not possible to get out of it. Mrs Allen left the meeting.

 

Mr Moulton (exercising his right to speak as a member of the public) stated that he thought the parish council should reject the proposed wind farm planning application for the following reasons:

  • They are not efficient
  • Offshore is better than onshore
  • No benefit to the village
  • Landscape changed forever
  • Noise
  • Public opinion

 

Application details - Enertrag UK Ltd, Suite H, Diss Business park, Hopper Way, Diss, IP22 4GT had submitted a planning application (No 2008/917) for the installation of a seven wind turbine wind farm with associated switch house and interconnecting cables.

 

The parish council had held an exhibition in the Village Hall on 15th May 2008. Of the 93 people who recorded their preference, 9 were for the wind farm and 84 against, a ratio of 10% to 90% respectively.

 

Since the publication of the planning application the clerk had received 2 letters of support and 22 letters of objection from parishioners, a ratio of  8% to 92% respectively.

 

Mr Hook said that he had read every document in detail and noted many inconsistencies and errors and gave some examples to the meeting.

 

Mr Hook outlined all the mitigation work that Enertrag proposed by planting hedges, ponds/ wild life areas, assisting people to get a TV signal if the wind turbines affected the existing one etc.  It was also noted that Enertrag stated that the Trust Fund would be used to pay for mitigation work thus reducing the funds available for the 7 villages to apply for.

 

It was also noted that the Woodton “bypass” would need the corners altering to allow  lorries to access the site. There would be another road built parallel to Nobb’s Lane, and a permanent switch house would be built.

 

Mr Hook stated that the parish council’s datum for the height of the turbines in its montages was the met mast, which was the same as Enertrag had used. Mr Windridge stated that their leading landscape consultant had fully validated the accuracy of Mr Shurmer’s photo montages.

 

Mr Cunningham asked if any information was available re the results of the met mast readings. It was noted that Enertrag had been asked for this but had declined to release any information. Mr Windridge stated that Enertrag’s project manager had said at the SW Area planning meeting that the primary purpose of the met mast was to satisfy Enertrag’s bankers.

 

Mr Windridge highlighted health and safety concerns re fire / freezing blades breaking and collapse of towers. He said he had video evidence of all of these hazards actually happening.

 

After much more discussion Mr Hook asked if anybody wished to speak in favour of the application, however no body wished to.

 

Mr Pointer proposed, Mr Delf seconded and it was agreed unanimously that the parish council recommend that the Enertrag planning application be refused and that the key concerns of the parish council were as follows:

  • Visual intrusion
  • Poor quality of Enertrag’s photo montages – should be required to be redone.
  • Photo montage view points put forward by HPC not used except for one.
  • Effect on the tennis and football club members when playing sport and on other village amenities
  • Not suitable location per SNC Wind Turbine Sensitivity Study
  • No regard to the Environmental Lighting Zones policy
  • Various inconsistencies and errors in Enertrag’s documentation
  • Shadow flicker
  • Noise and vibration
  • Bird/wildlife issues
  • Danger to road users
  • Overwhelming parishioner opposition to the proposal.
  • Collateral damage to the countryside associated with the turbines, e.g. extra roads, concrete pads, buildings, road widening etc.

 

 

It was agreed that the clerk should communicate the above to SNC now and state that a detailed response will follow. It was further agreed that the detailed response would be formulated by Mr Hook and the clerk and circulated to voting members before the special meeting called to consider it in detail. The clerk to book the village hall.

 

The clerk to check with SNC the deadline for submission.

 

Mr Hook had completed the parish council visual intrusion map and it was agreed that this would be sent to SNC.

 

Mr Pointer proposed, Mr Delf seconded and it was agreed unanimously that the clerk should communicate the parish council’s decision to the other directly affected parishes and request those parish clerks to make their members aware and ask for their support.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

IN

 

IN

 

IN

 

 

IN

 

 

 

IN

Mrs Allen rejoined the meeting.

 

Mr Moulton re-took the chair.

 

 

Planning Applications

 

New application since the last meeting:

Mr W Beckett, Ford End, Bungay Rd, Hempnall - To lower kerb on pavement – Recommended approval.

 

Mr Neville Ward, Spring Lodge, Barondale Lane,, Hempnall - Alterations to site boundaries, extension of residential curtilage and retention of standing of residential caravan – Recommended refusal on the grounds of permanent permission rather than temporary re the residential caravan.

 

Applications approved since the last meeting:

Simon & Katy Shields, Three Feathers Cottage, Lundy Green, Hempnall - Removal of cement render and re-render with lime. Removal of hard standing and replace with gravel.

 

Mr & Mrs Frost, 28 Old Market Way, Hempnall - Conservatory to rear of property.

 

Simon & Katy Shields, Three Feathers Cottage, Lundy Green, Hempnall - Replacement of 4 downstairs windows and 4 sills on upstairs windows.

 

Applications refused since the last meeting:

Martin McColl Ltd, Hempnall Stores, The Street, Hempnall - Installation of folding security gate to enclose shop front.

 

 

 

 

 

IN

 

 

 

 

IN

 

 

 

 

 

Policies

A policy document had been circulated to councillors prior to the meeting, but due to time constraints it was agreed to carry forward this matter until the July main meeting.

 

 

 

DH

Matters arising from previous parish council meetings

 

 

No smoking in public places

Mr Moulton had not had time to fit a laminate sign in the bus shelter and he suggested and it was agreed that Mr Medlar be approached to do so. Mr Moulton to provide the sign to the clerk.

 

 

 

IN

GM

War Memorial Grant

The Clerk reported that English Heritage refused to pay, so the clerk had paid Purfitts as previously instructed.

 

 

 

 

 

Norfolk Minerals and Waste Local development Framework Consultation

The clerk had responded to the consultation.

 

ACTION

Spring Newsletter

The clerk had issued.

 

 

Ex Councillor recognition

Mr Ellis had installed the bench and the clerk had paid him. The plaque is to be attached to the bench.

 

 

 

RD

Planning for Gypsy & traveller Accommodation in the East of England

The clerk had collated the comments and submitted a response by the deadline.

 

 

 

Mr. Bailey

The clerk had thanked the late Mr. Bailey.

 

 

Playing Field Container

The container had been purchased and installed.

 

 

Safer Neighbourhood Team – Liz Ely

Postponed until Sept meeting.

 

 

IN

Minting & Gautby parish council

The clerk had corresponded with the clerk of Minting & Gautby parish council.

 

 

Hugmore Registration

We await SNC re the possibility of recording the two plots of land with the Land Registry.  Progress had been made in hunting down statutory evidence of the devolution of ownership of the Parish land which will be presented to the Land Registry with the extracts from the Highway Surveyors Awards. The clerk to continue chase.

 

 

 

 

 

IN

 

Climbing Frame surfaces

Mr Ellis to complete this task.

 

 

RD

Climbing frame painting

Mr. Ellis to paint the wooden areas and Mr. Medlar to test paint the coloured areas.

 

 

RD

Ex Recycling Centre

The clerk had liaised with SNC yet again and been told that they were currently reviewing all their MRC's (Mini Recycling Centre's) and will advise us of the outcome as soon as possible. The clerk to continue to chase.

 

 

 

 

IN

Churchyard Risk Assessment

As Purfitts had been chased so many times for so long but had still failed to respond it was agreed to drop this matter.  Mrs Allen volunteered to carry out the parish council’s own risk assessment instead.

 

 

 

 

LA

Village Hall Car Park Repairs

We await Ennstone Ltd. Mrs Davy had followed up and it was expected the work would be carried out during half term week. The clerk to supply a copy of the quote to Mrs Allen.

 

 

 

IN

SNC play area inspection

We await SNC to carry out the inspection in June.

 

 

IN

 

 

 

 

 

Speed Awareness Message (SAM)

The checks had been carried out on Bungay Rd on 20/03, 27/03 and 11/04; on Mill Rd and on Broaden Lane on the same days. The results showed that in all cases the average speeds were within the 30mph limit although some vehicles were exceeding the limit on entry to and exit of the limit signs. It was agreed that no further action be taken.

 

Mr Moulton read Mr Chapman’s letter re speeding vehicles in The Street. As these issues had already been dealt with by the parish council recently the clerk was instructed to check that the rules had not changed and respond to Mr Chapman accordingly.

 

Mr Moulton read Mr Turner’s letter requesting the parish council to consider supporting the extension of the 40 m.p.h. speed limit to include his property and the blind bend to the South of his property on the Alburgh Road. Mr Workman proposed, Mr Cunningham seconded and it was unanimously agreed that the clerk should write to NCC to request that the limit be extended to “Peck’s corner” so as to encompass the green houses as well.

 

ACTION

 

 

 

 

 

 

 

IN

 

 

 

 

 

IN

 

Playing field use / facilities

Mr Delf reported that the visit to the Bungay site had been delayed due to constant use of the facility. We await arrangements to be made by Mr Youngman.

 

 

 

RD

Nobb’s Lane

Mr. Moulton read the letter from Mrs.  Cawston to the meeting re concern over the possible removal of the gate at the end of Nobb’s Lane. Mr. Hook reported that the application was for registration as a Restricted Byway which meant that it should be open to walkers, horse riders and cyclists and not motorised traffic, except farm vehicles, hence there is no need to remove the gate.  Mr Hook proposed, Mr Delf seconded and it was unanimously agreed that the clerk should write to NCC to state that the parish council does not wish the gate to be removed but will continue to support the application for this section of the Lane to be included on the definitive rights of way map. The clerk will also respond to Mrs Cawston.

 

 

 

 

 

 

 

 

 

IN

IN

SNAPS – inadequate road markings

The clerk had responded.

 

 

The Queen’s Head PH

A letter had been sent to the brewery.

 

 

Local Government Reorganisation

Mr Hook reported that the consultation period was over and the option requested by the parish council had not been accepted by SNC, however, the consulting body did consider all options.

 

 

Correspondence

 

Information Packs

The items placed in the information pack envelope circulated to all Councillors on 21st May 2008 were:

 

Norfolk Matters spring 08

Saffron News spring 08

CPRE Voice magazine spring 2008

SNC Treeline edition 19

Norfolk Link issue 165

Norfolk Matters May 08

Norfolk Police Authority Policing Plan 2008/9

Clerks & Councils Direct issue 57

The Playing Field magazine

 

No further matters were raised form the above.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION

Items given directly to Councillors or representatives  since the last main  meeting were:

Consultation Draft Sustainable Community Strategy 2008-18

Inspire East e-newsletter March 2008

Invitation to meeting on LGR 31.03.08

March edition of Signpost

CPRE Litter Picks

Local government reorganisation survey

NRCC Report on Council Meeting on 26th March 2008

SNC views on Unitary Status

Consultation on improving access to primary care : proposal for new GP-led health centre

Inspire East e-newsletter April 2008

Exhibition Notice re Enertrag planning application

South Norfolk Council Housing Forum invitation

SAM Results

Norfolk Planning Conference

Boundary Committee Review notice

NCAPTC AGM Notice

Norfolk Planning Conference 2008 advert

South Norfolk Housing Forum invitation

Parish Crime Statistics - January 2008

 

No further matters were raised form the above.

 

 

 

 

 

Items placed directly onto the parish notice boards were:

Notice/Agenda for 16th April meeting.

Notice/Agenda for 21st May meeting.

Spring Newsletter

Annual statement of expenses

Mobile Police station timetable

Exhibition Notice re Enertrag planning application

YMCA lodgings poster

 

No further matters were raised form the above. 

 

 

 

 

 

 

Website

To date there have been 6344 hits on the site.

 

Added Parish Council draft minutes of 19th March 2008.

Made Parish Council minutes of 16th January 2008 final.

Made Parish Council minutes of 22nd January 2008 final.

Added Parish Meeting draft minutes of 19th March 2008.

Made Parish Meeting minutes of 21st March 2007 final.

Added Chairman’s annual report.

Added Notice/Agenda for 16th April 2008 parish council meeting.

Added Parish Meeting draft minutes of 16th April 2008.

Updated Waste page

Updated Bins page

Updated Pests page

Exhibition Notice re Enertrag planning application

Link to SNC website re Enertrag planning application

 

Added Notice/Agenda for 21st May 2008 parish council meeting

No further matters were raised from the above.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Disclosed at Meeting

Correspondence read out by the clerk at the meeting not covered elsewhere was as follows:

 

ACTION

Clean Neighbourhoods & Environment Act 2005

The clerk read a letter from SNC outlining their policy. Fines of up to £1,000 could now be levied for dog fouling. This item to be placed in the next parish council newsletter.

 

Mr Delf reported that he had been informed of a particular individual who allegedly persistently allowed his dogs to foul the playing filed. The clerk was instructed to write a carefully worded letter to the individual pointing out the new law.

 

It was agreed to ask Mr Ashford for a price for the production of a larger “no dog fouling /golf” sign for erection in the playing field area.

 

 

 

IN

 

 

 

IN

 

 

IN

South Norfolk Alliance parish rep

Mr Moulton proposed, Mr Cunningham seconded and it was agreed with 5 votes for and 1 abstention that the parish council vote be for Geoff Merchant of Tasburgh parish council. The clerk to submit the ballot paper.

 

 

 

 

IN

Rev’d Conal Mahony’ s Retirement

Mr Delf proposed, Mr Moulton seconded and it was unanimously agreed that a donation of £100 should be made towards Conal’s retirement gift. The clerk to arrange.

 

 

 

IN

Container of Playing field for Art Club

Mr Richard Stamp had requested that permission be given to site a 10ft container on the playing field next to the football clubs containers to facilitate the storage of the Art Club’s display boards. It was agreed that the clerk should investigate the planning permission position at SNC.

 

 

 

 

 

IN

Enertrag’s trust fund

The clerk read Mr Ellis’s letter to the meeting pointing out the availability of the trust fund.  Mr Hook proposed, Mr Delf seconded and it was unanimously agreed that the clerk should write to thank Mr Ellis for his letter and refer him to the content of Enertrag’s design and access documents whilst explaining the issues in relation to this as outlined above under the Wind farm heading.

 

It was observed that the amount of the trust fund is unknown, Enertrag were unable to quantify it when the clerk contacted them and it appeared that Mr Ellis’s assertion that £20,000 would be available annually for the benefit of Hempnall is not the case. The trust fund will be open to all 7 villages affected by the wind turbines, thus if one takes the £20,000 that Mr Ellis mentioned, it is effectively only £2,850 per village on average. Having read Enertrag’s proposals it seemed that the amount of the trust fund that could be available for villagers to apply for would be further reduced by “mitigation” expenditure incurred by Enertrag..

 

 

 

 

 

 

IN

Financial Statements

 

Movements since last meeting

The clerk presented the financial statement attached to these minutes showing the movements from 19th March 2008 to 21st May 2008. The statement was in line with the annual budget Mr Delf proposed, Mr Workman seconded and it was unanimously agreed that the statement be approved.

 

 

 

 

 

 

 

 

 

 

 

 

 

Internal Audit

The Clerk reported that the internal audit for the year ended 31st March 2008 had been completed by Mrs Jannette Franks, who had signed off the internal audit report on the annual return.

 

The clerk to thank Mrs Franks and arrange payment  of £50 plus VAT for her services.

 

ACTION

 

 

 

 

IN

Approval of Annual Accounts to 31/03/08

The Clerk had distributed the accounts for the year to 31.03.08 to all Councillors with explanatory commentary. Mrs Allen proposed, Mr Delf seconded that the accounts be approved and the statement of assurance be signed and it was agreed unanimously. Authorisation was given for them to be signed by the Clerk as Responsible Financial Officer and Mr Moulton as Chairman. Mr Moulton thanked the clerk for the preparation of the accounts.

 

Submission of documents

The Clerk was authorised to submit the statement of accounts; the statement of assurance and the internal auditor’s report once completed.

 

 

 

 

 

 

 

GM/IN

 

 

 

IN

Notice of expenses

The Clerk had already displayed this annual statement on the notice board.

 

 

 

Insurance renewal

The clerk had contacted Parish Council's insurance company to obtain a quote for the forthcoming year of £798.03 which on challenge they reduced to £661.53.  The clerk had also obtained a quote of £605pa (increasing with general insurance rates) for a three year contract via Norwich Union for identical cover.  Mr Workman proposed and Mr Delf seconded and it was unanimously agreed that the NU quote be accepted. The clerk to arrange.

 

 

 

 

 

 

 

IN

 

Playing field Users Association Report

Mr Delf reported that the memorial area was not being maintained by the youth as had been originally promised. It was agreed to monitor the situation.

 

Mr Delf reported that the litter bin on the village hall car park had been damaged and it was agreed to ask Mr Ellis to repair it.

 

It was noted that grass cuttings were being placed in appropriately and it was agreed to keep an eye on the situation.

 

 

 

 

 

 

RD

Play Area Report

There were no further items to report than those covered above under matters arising.

 

 

Standing Orders Review

The annual review of standing orders did not result in any amendments.

 

 

Risk Assessment Review

The annual review of the risk assessment resulted in the identification of the following new risks:

  • The implementation of the Corporate Homicide & Corporate Manslaughter Act 2007. The clerk had already arranged insurance cover for £5m.
  • Mrs Allen to carry out the churchyard risk assessment.

 

 

 

 

 

 

LA

Member’s Interests

The Clerk reminded members to ensure that their register of interests were up to date. Forms can be supplied on request to the clerk. Mr Delf requested a form.

 

 

 

IN/RD

Items for next main meeting agenda

  • Clerk’s salary review
  • Summer newsletter

 

ACTION

 

IN

 

Next Meeting

The next meeting will be held on Tuesday 4th June  2008 at 7.30pm in The Nelson Suite of the Village Hall to finalise the parish council’s response to the Enertrag planning application.

 

The next main meeting will be held on Wednesday 16th July 2008 at 7.30pm in The Nelson Suite of the Village Hall.

 

 

 

 

There being no further business, the meeting was closed at 11:05pm

 

 

 

 

 

 

Signed _____________________________________________ Date 17th June 2008

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FINANCIAL STATEMENT

 

 

 

 

 

 

For the period 19th March to  21st May 2008

 

 

 

 

 

 

Current Account

 

 

 

 

 

 

(Payments)/Receipts  since last meeting :

 

 

 

 

 

 

19/03/2008

D Hook - stationery

 

(2.29)

25/03/2008

tr bpa-c/a

 

1,800.00

25/03/2008

NRCC subscription

 

(15.00)

25/03/2008

SNC Dog bin emptying

 

(120.60)

31/03/2008

MHB Services Streetlight Maint

 

(12.11)

19/03/2008

Audit Commission

 

(158.63)

19/03/2008

Norfolk Playing Fields Ass Subs

 

(20.00)

19/03/2008

H L Purfitt Ltd - War Memorial

 

(1,386.50)

19/03/2008

PUA

 

700.00

19/03/2008

FibreTek (UK) Ltd - Steel Container

 

(822.50)

19/03/2008

PDF software

 

(9.95)

19/03/2008

Stationery and postage

 

(17.91)

31/03/2008

tr bpa-c/a

 

800.00

31/03/2008

Clerk’s Salary

 

(778.52)

20/03/2008

bank charges

 

(1.00)

17/04/2008

Tr BPA to c/a

 

600.00

16/04/2008

NCAPTC subs

 

(198.97)

01/05/2008

MHB Services Ltd - Streetlight Maint

 

(12.11)

16/04/2008

Amitola Ltd – Playing field hedge

 

(332.53)

10/04/2008

Eon - Streetlight electricity

 

(34.81)

30/04/2008

precept

 

5,115.00

30/04/2008

VAT refund

 

672.83

07/05/2008

Tr c/a to BPA

 

(5,500.00)

 

 

 

 

 

 

 

264.40

 

 

 

 

 

 

 

 

Closing Balance

 

404.69

 

 

 

 

Business Premium Account

 

 

 

 

 

 

(Payments)/Receipts  since last meeting :

 

 

25/03/2008

tr bpa-c/a

 

(1,800.00)

31/03/2008

tr bpa-c/a

 

(800.00)

07/04/2008

Interest NSIB

 

51.84

17/04/2008

Tr BPA to c/a

 

(600.00)

07/05/2008

Tr c/a to BPA

 

5,500.00

06/05/2008

Interest NSIB

 

50.08

 

 

 

 

 

 

 

2,401.92

 

 

 

 

Closing Balance

 

10,692.10