Minutes of the Parish Council meeting held on Wednesday 16th July 2008 at 7.30pm in The Nelson Suite of the Village Hall.





Chairman Geoffrey Moulton, Vice Chairman David Hook, Liz Allen, Debbie Ashford, Richard Delf, David Pointer (until the end of the football cage item), Hamish Rose, Peter Workman, and Clerk - Ian Nelson. 



Members of the public present                                                                                                         

District Councillor Michael Windridge (until part way through the wind farm item)

Mrs Hilary Battye, Mrs Irene Lincoln (both until part way through the wind farm item)

County Councillor Stella Rice (until the finish of the wind farm item)




Apologies were received from Mr Pointer and Mr Workman for being slightly late, both arriving during public participation.



Minutes of the previous meeting

The minutes of the meeting on 4th June 2008 were approved and signed.




Public Participation

Mrs Lincoln objected to the planning application submitted by McColl’s due to concern over the danger to pedestrians caused by the limited access.


Mrs Battye objected to the planning application submitted by McColl’s due to concern over the danger to pedestrians caused by the limited access; the fact that the proposed bungalow would be on a flood plain and she felt that the conversion of the corrugated tin outbuilding did not qualify as a “barn conversion”


Mr Windridge stated that he would be objecting to McColl’s application on behalf of parishioners that had approached him.


Mrs Rice distributed various leaflets and a report to councillors. She informed the meeting that NCC had until 28th September to work out the costings for the proposed single Norfolk + Lowestoft Authority. Consultation documents would also be issued in due course.  It was established that the status quo was not an option to be considered but was the default position if all else failed.


Mrs Lincoln explained that she had complained regarding lights being left on in the unoccupied Connaught House. Mrs Ashford reported that the lights had since been turned off by Aldridge & Lansdell.


Mr Nelson commended his planning application to the meeting and read the favourable comments made by the SNC planning officer in her report following her site visit. He also pointed out that both neighbours had no objections to the proposal.




Wind Farm


Mr Moulton and Mrs Ashford declared an interest in the Wind Farm item but remained in the meeting.


Mrs Allen declared a pecuniary interest in the Wind farm item and left the meeting.


Mr Hook took the chair.







Mr Hook and the clerk had amended the draft in accordance with the above points raised at the meeting held on the 4th June and emailed the final version to councillors at the time of final submission to SNC. The final submission had also been published on the parish council website.


The planning meeting at SNC to hear the application will be at 4.30pm on 5th August. The parish council will have a 10 minute slot to present its case. After much discussion a plan of action was agreed, Mr Hook and the clerk to implement.


It was noted that the planning committee site visit would be on 30th July and that it was not possible to attend.










Mrs Allen rejoined the meeting.


Mr Moulton re-took the chair.



Planning Applications


New application since the last meeting:

Mrs J Franks, Beckford House, Bungay Rd, Hempnall - Single storey garden room extension – Recommended approval


Mr & Mrs I Nelson, Karinya, Bungay Rd, Hempnall - Erection of conservatory – Recommended approval


Mrs. Ashford disclosed an interest in the following application as she worked for the agents selling the property.


Martin McColl Ltd, Hempnall Stores, The Street, Hempnall - Conversion and alterations to barn and other outbuildings to form residential accommodation and new bungalow – Recommended by 7 votes to refuse the application (2 abstentions) on the grounds of:  the proposed bungalow is on a flood plain; the proposed vehicular access to the site was dangerous for pedestrians; the council did not support back building.





















A policy document had been circulated to councillors prior to the meeting, but due to time constraints it was agreed to carry forward this matter until the Sept main meeting.





Matters arising from previous parish council meetings



No smoking in public places

The sign had been erected in the bus shelter.





Ex Councillor recognition

The plaque is to be attached to the bench.





Village Hall Car Park Repairs

The clerk had supplied a copy of the quote to Mrs Allen. The repairs had been carried out. The final invoice is awaited, which the clerk is to pay and seek the Village Hall contribution.







The clerk had written to Mr Chapman.



Nobb’s Lane

The clerk had responded to Mrs Cawston and written to NCC. We await NCC, the clerk to monitor.






Clean Neighbourhoods & Environment Act 2005

The clerk had written to the individual concerned.



South Norfolk Alliance parish rep

The clerk had submitted the ballot paper.



Rev’d Conal Mahony’ s Retirement

The clerk had arranged the gift and a suitable letter.



Internal Audit

The clerk had thanked Mrs. Franks and paid her.



Approval of Annual Accounts to 31/03/08

The Clerk as Responsible Financial Officer and Mr Moulton as Chairman had signed the accounts and the annual return. The later had been submitted to the external auditors.



Insurance renewal

The clerk had arranged cover with NU.



Enertrag’s trust fund

The clerk had written to Mr Ellis.



Member’s Interests

The Clerk had supplied Mr Delf with a form. Mr Delf had completed it.



Betty Chapman commemorative seat

Mr Hook had informed Roger Davy of the parish council’s approval and the seat had been installed.






Dog Fouling

The Clerk had informed Mrs Florance of the parish council’s approval, purchased the bin, arranged with SNC to have it emptied and arranged with Mrs Allen for its erection FOC.


The clerk had also informed Mrs Florance of the parish council’s decision not to fund a webcam.



Safer Neighbourhood Team – Liz Ely

Postponed until Sept meeting.




Hugmore Registration

We await SNC. The clerk to continue chase.





Hugmore Pond Sale

SNC are contacting Mrs Jones to see if she will consider purchasing the pond. The clerk to monitor.





Climbing frame surfaces

Mr Ellis to complete this task.




Climbing frame painting

Mr. Medlar had painted one slat. Mr. Moulton proposed, Mrs. Ashford seconded and it was unanimously agreed that Mr. Medlar should provide a quote the removal and reinstatement of the slats in addition to their painting as this would allow a more thorough job to be undertaken.







Ex Recycling Centre

We still await SNC. The clerk to continue chase.





Churchyard Risk Assessment

Mrs Allen had carried out the risk assessment and stated that all of the gravestones were secure, however, some low tree branches needed pruning so as to avoid them rubbing on gravestones. Mrs Allen to liaise with Ian Smith to have this work undertaken.






SNC play area inspection

SNC had carried out the inspection in June. The report highlighted various issues. It was agreed to consider the report in detail at the next meeting.





Alburgh Rd speed limit

The clerk had written to NCC to request that the limit be extended to “Peck’s corner” so as to encompass the green houses as well. NCC had responded that the section of Alburgh Road beyond the existing speed limit terminals does not meet the department’s criteria, primarily due to the absence of continuous residential development adjacent to the highway and therefore they would not extend the limit. The clerk to inform Mr Turner.









No dog fouling / no golf” sign

Mr Ashford had quoted a price of £86.50 for the production and erection of 3 “no dog fouling / no golf” signs for erection in the playing field area. The clerk to coordinate.





Car park litter bin

Mr Delf to liase with Mr Ellis to have it the bin repaired. It was noted that villagers were placing baby waste and dog mess in the bin.  The clerk was instructed to liaise with SNC to establish how much would cost to have them empty litter bins on parish council’s behalf.






Visit to Bungay Football Cage

Mr Youngman to re-arrange the clerk to inform councillors.







Information Packs

The items placed in the information pack envelope circulated to all Councillors on 16th July 2008 were:


CPRE leaflets

CPRE annual report 2007

Fieldwork magazine June 2008

Norfolk Link issue 166

NCAP&TC annual report 2007/8

Countryside Voice magazine summer 2008

Clerks & Councils Direct July 2008                   

Saffron News Summer issue


No further matters were raised form the above.









Items given directly to Councillors or representatives  since the last main  meeting were:

Inspire East e-newsletter May 2008

Memorial Headstone Inspection to Mrs Allen

Consultation on removal of BT phone boxes

South Norfolk Housing Forum

Parish Crime Statistics for May 2008

Joint Conference SLCC/NCAPTC

Norfolk Matters Summer 2008

Community Development Network gathering invitation

Tas Valley SNAP Meeting - 9 July 2008 invitation

SNA Annual conference invitation. – GM only

NPFA AGM invitation

South Norfolk Design Awards 2008

Inspire East Newsletter - June 2008

Long Stratton Area Safer Neighbourhood Action Panel meeting notice

Local Government Review Result

Parish Crime Statistics - June 2008

Boundary Committee Review - Presentation of Draft Proposal


No further matters were raised form the above.















Items placed directly onto the parish notice boards were:

Notice/Agenda for 4th June meeting.

Notice/Agenda for 16th July meeting.

Consultation on removal of BT phone boxes poster

SN Festivals Poster

Free support for voluntary and community groups poster

Protection of Vulnerable Adults

Tas Valley SNAP Meeting - 9 July 2008 invitation

Green Man Woodland Event Poster

Composting poster

SNC Caistor Roman Town  Family Day poster

SNC Alison in Wonderland Day poster

Updated Mobile Police Timetable


No further matters were raised form the above. 








To date there have been 6556 hits on the site.


Added Parish Council draft minutes of 21st May 2008.

Made Parish Council minutes of 16th April 2008 final.

Made Parish Council minutes of 21st May final.

Added Parish Meeting draft minutes of 4th June 2008.

Added Notice/Agenda for 4th June 2008 parish council meeting.

Added Notice/Agenda for 16th July 2008 parish council meeting.

Update organisation/Links page

HPC response to Enertrag’s planning application


No further matters were raised from the above.









Disclosed at Meeting

Correspondence read out by the clerk at the meeting not covered elsewhere was as follows:



Public Telephone Removal

The public call box near the village sign is one of many boxes that BT proposes to remove. The consultation period expires on 6th September. The clerk had erected a poster to this effect.  Mr Delf proposed, Mr Rose seconded and it was agreed 6 votes to 1 that the clerk should make inquiries as to how much it might cost to purchase the phone box.







Boundary  Committee Review

It was noted that there would be a presentation of the draft proposal at County Hall, Norwich on the 30th July and at Kings Lynn Town Hall on 4th August, both commencing at 7:30 p.m. Councillors wishing to attend should inform the clerk before the 25th and 30th of July respectively. The clerk to make any bookings required.










Financial Statements


Movements since last meeting

The clerk presented the financial statement attached to these minutes showing the movements from 22nd May 2008 to 16th July 2008. The statement was in line with the annual budget Mr Delf proposed, Mrs Ashford seconded and it was unanimously agreed that the statement be approved.










Clerk’s Salary Review

Mr Delf proposed and Mr Hook seconded and it was unanimously agreed that the clerk’s salary the increased by 4% to reflect the increase in the cost of living, to take effect from. 1st July 2008, his annual salary review date. The clerk was thanked for his services over the last year.







Playing field Users Association Report

Mr Delf reported that there had not been meeting since the last council meeting.



Play Area Report

There were no further items to report than those covered above under matters arising.



Summer Newsletter

Items suggested for inclusion are:

  • Clean Neighbourhoods & Environment Act 2005
  • New dog bin
  • Requests to only place litter in the litter bin.


The clerk to draft and issue.









Items for next main meeting agenda

No further items other than those arising.




Next Meeting

The next main meeting will be held on Wednesday 16th September 2008 at 7.30pm in The Nelson Suite of the Village Hall. Mr Rose offered his apologies.





There being no further business, the meeting was closed at 10.05 pm







Signed ____________________________________________Date 16th September 2008

























Presented to meeting on 16th July 2008







Current Account







(Payments)/Receipts  since last meeting :












Tr BPA to c/a




Larking Gowen - poster copy charges




M&JF Ltd - Internal Audit fees




John Ellis - table/seat installation




Spark & Kingsley Land reg fees




Ian Smith grass and tree cutting




Hempnall Group - Conal's retirement




Came & Co Insurance




PUA paid grass cutting contribution




Ca internet security & anti-spam




Ian Nelson postage and envelopes




Tr BPA to c/a




Norfolk County Services - Grass Cutting



SMP - Visual Intrusion Maps




Ian Smith grass and tree cutting




T Shurmer - Photo montages




SHOWT - Blimp Flights




I Nelson phone calls qtr to June




UK2 web space for website




Eon - Streetlight electricity




Tr BPA to c/a




Barclays - bank charge re storage




Ian Nelson Salary















Closing Balance







Business Premium Account







(Payments)/Receipts  since last meeting :








Tr BPA to c/a




Interest BPA




Interest NSIB




Tr BPA to c/a




Tr BPA to c/a




Interest NSIB











Closing Balance