Minutes of the Parish Council meeting held on Wednesday 8th July 2009 at 7.30pm in The Nelson Suite of the Village Hall.

 

 

ACTION

Present

Chairman Geoffrey Moulton, Vice Chairman David Hook, Liz Allen, Debbie Ashford (for planning onwards), Kevin Cunningham, Hamish Rose, and the Clerk - Ian Nelson.

 

 

Members of the public present                                                                                                       

County Councillor Alison Thomas.

 

 

Apologies

Apologies were received from Richard Delf, David Pointer.

 

Minutes of the previous meeting

The minutes of the meeting on 20th May 2009 were approved and signed.

 

 

 

Public Participation

Mr Moulton congratulated Mrs Thomas on being elected county councillor and welcomed her to the meeting. Mrs Thomas informed the meeting that she was on the following committees:

  • Health Overview Committee
  • Children’s Service Scrutiny Committee
  • Adoption Panel

 

 

 

Planning Applications

 

New application since the last meeting:

Ms Sheila Budd, Mill House Field Lane, Hempnall - Extension and alterations to dwelling – Recommended 5 approval 1 abstention.

 

Mr Tony Garside, Krons Barn Fairstead Lane, Hempnall - Change of vehicle access gates and erection of satellite dish – Recommended approval.

 

Mr W Legood, Town House Farm, Lundy Green, Hempnall - Replace all existing windows and doors with double glazed wood grain plastic – Recommended 4 approval with 2 abstentions

 

 

 

 

 

IN

 

 

IN

 

 

 

IN

 

Applications approved since the last meeting:

Mr Brian Curtis, Greenmeads, Field Lane, Hempnall - Replacement of garage roof.

 

FT Construction (Swainsthorpe) Ltd, Land at Orchard Villa, Hempnall Rd, Morningthorpe - Demolition of existing poultry houses and erection of new workshop/office building.

 

 

Applications withdrawn since the last meeting:

Mr Neville Ward, Springwood Lodge, Barondale Lane, Hempnall. - Alterations to site boundaries, extension of residential curtilage and retention of studio building and shed.

 

 

Tree Preservation Order 2009 No 1 - site meeting

The order was upheld.

 

 

Claim for public rights over Back Lane

The clerk had received the forms and handed them to Mr Rose who will action.

 

 

HR

Call for evidence on rural housing

This was considered and agreed that there was no meaningful information to report, given the tight timescale.

 

 

 

 

Local Government Review

From 15 July to 18 September 2009 there will be an opportunity for anyone to submit representations to the Secretary of State on any of the unitary proposals put forward for the counties, including those original proposals submitted by Norwich City Council.

 

Mr Hook proposed, Mrs Ashford seconded and it was agreed with one abstention that Hempnall Parish Council’s position be restated.

 

ACTION

 

 

 

 

 

IN

Matters arising from previous parish council meetings

 

 

Climbing frame painting

Mr. Medlar had completed.

 

 

Playing Field sign

Mr Delf is arranging for the sign to be erected.

 

RD

 

Internal Audit

The Clerk reported that the internal audit for the year ended 31st March 2009 is ongoing by Mrs. Jeannette Franks.

 

 

IN

 

Annual Accounts to 31/03/09

These will be signed and submitted to the external auditor, together with the statement of assurance and the internal auditor’s report following a satisfactory internal audit report.

 

 

 

IN/GM

ROSPA

The clerk had ordered another ROSPA inspection to be carried out in October 2009.

 

 

IN

Football posts

Mr Moulton proposed Mr Hook seconded and it was agreed  6 for, 1 against that the clerk should write to the football club to ask that the football posts to be moved away from the hedge again and that practice sessions are not held near the tennis courts.

 

 

 

 

IN

Newsletter email distribution

The clerk had placed a small article in Outlook to encourage parishioners to opt in to receiving the HPC Newsletter by email and in addition the “opt in”  had been added to the clerk’s email footer.

 

 

Public Telephone Removal

We await BT. The clerk to monitor.

 

 

IN

Hugmore Registration

We await SNC still. As it had now been 4 years since the initial request, the clerk is to ask the District Councillor to assist in expediting this matter as no progress had been made despite numerous reminders.

 

 

 

 

IN

 

Nobb’s Lane

We await NCC. NCC latest update is as follows:

“The site visit has been carried out and the report drafted. Before going to the Head of Law, the report will be discussed at a team meeting, which will include solicitors who deal with rights of way.”

 

The clerk to continue to monitor.

 

 

 

 

 

 

 

IN

 

Back Lane Willow Trees & Fencing

Awaiting possible adoption of Back Lane.

 

 

IN

 

 

Play Area Sign

Manufacture of the sign should be completed this week.

 

ACTION

IN

Donation to Norwich and West Norfolk Citizens Advice Bureau

The clerk reported that the above does serve anybody who contacts/visits them irrespective of location. There were also independent offices in Loddon, Bungay, Diss, Wymondham etc all of whom are within range of Hempnall.

 

Mrs Ashford proposed and Mrs Allen seconded and it was agreed with one abstention that a donation would not be made.

 

 

 

 

 

 

 

 

Risk Assessment Review

The clerk had circulated the latest risk assessment for councillors to review. Mr Cunningham proposed, Mrs Allen seconded and it was unanimously agreed that no further risks need to be considered and that mitigation of existing risks was sufficient.

 

 

 

 

Correspondence

 

Information Packs

The items placed in the information pack envelope circulated to all Councillors on 8th July 2009 were:

 

Fieldwork June 2009

Norfolk Link May 2009

NRCC Signpost June 2009

Clerks & Councils Direct July 2009

 

No further matters were raised form the above.

 

 

 

 

 

 

 

 

 

 

 

Items given directly to Councillors or representatives  since the last main  meeting were:

 

Southwatch 26/05/09

Southwatch 28/05/09

Inspire East Newsletter - May 2009

Parish Crime Statistics May 2009

Recycling Tour

Norfolk Association of Local Councils Consultation Service

NALC Annual Conference and Exhibition

NALC Leadership Academy

NALC Chief Executive Report - June 09

Impact of the recession on rural housing

Inspire East Newsletter - June 2009

'Virtual' Empowerment Champions Network

Local Government Review

Letter from Secretary of State on LGR

Public service delivery in rural England course

Rural Services Network July

 

No further matters were raised form the above.

 

 

 

 

 

 

Items placed directly onto the parish notice boards were:

Notice/Agenda for 8th July 2009 meeting.

 

No further matters were raised form the above. 

 

 

 

 

 

 

 

Website

To date there have been 7756 hits on the site.

 

Made Parish Meeting minutes of 20th April 2009 final.

Added Parish Council draft minutes of 20th May 2009.

Added Notice/Agenda for 8th July 2009 meeting.

 

No further matters were raised from the above.

 

ACTION

 

 

 

 

 

 

 

 

Disclosed at Meeting

Correspondence read out at the meeting not covered elsewhere was as follows:

 

 

Methodist Church Funds

Mr Moulton read letters to the meeting. Mr Hook proposed, Mr Cunningham seconded and it was unanimously agreed to seek clarification as to the powers of the Hempnall charities regarding their ability to grant funds to the Methodists chapel. 

 

 

 

 

IN

Financial Statements

 

Movements since last meeting

The clerk presented the financial statement attached to these minutes showing the movements from 21st May to 8th July 2009. The statement was in line with the annual budget. Mrs Ashford proposed, Mr Rose seconded and it was unanimously agreed that the statement be approved.

 

 

 

 

 

 

 

 

 

Clerk’s Salary Review

Mr Rose proposed and Mr Cunningham seconded and it was unanimously agreed that the clerk’s salary the increased by 2.75% in line with the NALC national agreement to take effect from. 1st July 2009, his annual salary review date. The clerk was thanked for his services over the last year.

 

 

 

 

 

IN

Playing field Users Association Report

Mrs Alen reported that there had not been a meeting.

 

 

 

Play Area Report

Mr Delf was not present to give a report.

 

 

 

 

Summer Newsletter

Items suggested for inclusion are:

  • Quads and Motorbikes
  • Website – call to update
  • Back Lane adoption – 12 volunteers
  • Wildflower area in the churchyard

 

The clerk to draft and issue.

 

 

 

 

 

 

 

 

IN

Moles

Mr Moulton reported that Ian Smith had requested the moles in the churchyard be dealt with. Mr Moulton proposed, Mr Cunningham seconded and it was unanimously to use Mr Jacobs provided the cost was in line with SNC.

 

Clarification is to be sought as to why the parish council cuts the grass for Mill Centre.

 

 

 

 

IN

 

IN

Items for next main meeting agenda

  • Footpath off Alburgh Rd – HR

 

 

IN

 

 

Wind Turbines

Mrs Allen declared a pecuniary interest and left the meeting.

 

Mr Hook reported progress made by JAWG re the inquiry commencing 22 September 2009. Financial contributions are still required from the public to fund the inquiry in full. The public are encouraged to attend the inquiry.

 

ACTION

 

 

 

 

There being no further business, the meeting was closed at 9.02pm

 

 

 

 

Signed ____________________________________________Date 16th September 2009

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FINANCIAL STATEMENT

Presented to meeting on 8th July 2009

Current Account

(Payments)/Receipts  since last meeting :

20/05/2009

UK2 Ltd - Email forwarding - 2 yrs

(36.71)

20/05/2009

Ian Smith Grass cutting

(244.20)

21/05/2009

Transfer BPA to C/a

1,500.00

21/05/2009

Came & Co Insurance

(592.60)

21/05/2009

Norse - 1/2 year grass cutting

(573.00)

21/05/2009

NRCC subs

(15.00)

12/06/2009

Ian Smith Grass cutting

(366.30)

12/06/2009

A J Medlar - Painting play equipment

(280.00)

12/06/2009

UK2 Ltd - webspace

(63.27)

14/06/2009

Transfer BPA to C/a

500.00

14/06/2009

Amitola Ltd - Playing Field hedge

(230.00)

(401.08)

Closing Balance

353.86

Business Premium Account

(Payments)/Receipts  since last meeting :

21/05/2009

Transfer BPA to C/a

(1,500.00)

14/06/2009

Transfer BPA to C/a

(500.00)

(2,000.00)

Closing Balance

10,625.95